The mission of the City Clerk’s office is to accurately maintain all city records, conduct elections with professionalism in accordance with State Law, issue State and City licenses, and provide information to both City officials and the general public in a friendly and confidential manner.

The Department, as required per Maine State requirements, is responsible for the following:

  • Coordinate election administrations for the City
  • Record and maintain all vital statistics records (birth/marriage/death) for the City
  • Issuing hunting and fishing licenses
  • Serving as custodian of all official City records
  • Administer the city-wide dog licensing program
  • Act as the City of Waterville’s Freedom of Information Officer

In addition, per the City Charter and City Ordinance requirements, the office of the City Clerk must:

  • Maintain a complete and accurate record of City Council proceedings
  • Preserve official City records
  • Provide administrative support to the City Council
  • Track all board and committee memberships and facilitate appointment process annually
  • Administer the city’s business licensing program, which licenses over 25 different types of businesses